Privacy Policy & Cookie Consent

Last Updated: 02 Sep 2026

1. Introduction

Welcome to XPERTSTEM. We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us.

This Privacy Policy applies to all information collected through our website, and/or any related services, sales, marketing, or events (we refer to them collectively in this Privacy Policy as the "Services").

2. Information We Collect

We collect personal information that you voluntarily provide to us when registering at the Services, expressing an interest in obtaining information about us or our products and services, when participating in activities on the Services or otherwise contacting us.

Personal Info Provided by You: We collect names, email addresses, passwords, educational levels (grades), and other similar information.
Information automatically collected: We automatically collect certain information when you visit, use or navigate the Services. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services and other technical information.

3. How We Use Your Information

We use personal information collected via our Services for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations.

To facilitate account creation and logon process.
To manage user accounts and provide the core functionality of our exam platform.
To send administrative information to you regarding your account or exams.
To protect our Services (for example, fraud monitoring and prevention).

4. Anti-Cheat and Monitoring

To ensure the integrity of examinations conducted on XPERTSTEM, we employ anti-cheat mechanisms. When you are taking an exam, we may temporarily monitor and log the following:

Browser tab visibility changes (e.g., if you switch to another tab during an exam).
Window focus events (e.g., if you minimize the browser or click on another application).
Attempts to use keyboard shortcuts such as copy and paste.
Your IP address and User-Agent string during the active exam session.

This data is collected strictly to calculate a "Risk Score" for academic integrity purposes and is accessible only to your assigned supervisors and administrators.

5. Cookie Policy

We use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out below:

Essential Cookies: These are cookies that are required for the operation of our website (e.g., to enable you to log into secure areas of our website). Without these cookies, the Services cannot function properly.
Analytics Cookies: We may use these to understand how visitors interact with our website.

By using our website, you consent to our use of cookies as described in this policy. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

6. Data Security and GDPR Compliance

We aim to protect your personal information through a system of organizational and technical security measures. If you are a resident of the European Economic Area (EEA), you have certain data protection rights under the General Data Protection Regulation (GDPR).

You have the right to request access, correction, or deletion of your personal data. If you wish to exercise these rights, please contact the site administrator.

7. Updates to This Policy

We may update this privacy policy from time to time. The updated version will be indicated by an updated "Last Updated" date and the updated version will be effective as soon as it is accessible. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.